The pandemic has made life more difficult than ever before for non-profit organizations to function and gain community support. Many are relying on remote board meetings to make critical decisions to ensure their survival. However it can be a challenge to conduct a successful remote board meeting without the physical presence of all members.
A clear, well-defined agenda can keep the board meeting you are hosting remotely on track and on topic at all times. Include your board members in the agenda-setting process to find out the topics that need to be discussed. Then, send the agenda to all attendees as early as possible to allow them to prepare. This will ensure that the attendees are aware of the topics that need to be discussed and they could add anything to the agenda before hand. The use of a secure board portal for the distribution http://boardgreenroom.com/who-is-a-data-engineer/ of agendas and other materials can also reduce security risks.
Video can increase the participation in remote board meetings by adding a vital face-toface element to the discussion. Additionally the video allows for attendees to look at the body language of others and to observe non-verbal signals such as impatience, boredom or excitement.
It can be difficult for busy boards to schedule meetings in person, especially when they have multiple personal and professional commitments. With remote board meeting software, determining an acceptable time for all participants can be much more simple. SavvyCal’s free polls for meetings, for example, allow you to suggest different times for your meetings and let participants choose the time that is most suitable for them. This removes the need for re-inforcing emails and could save you time and effort.
